Office of Faculty Affairs and Facilities

The office of Faculty Affairs and Facilities provides support for faculty and Department Chairs in administering processes for faculty hiring, appointments, performance evaluations, promotion and tenure reviews, and leaves.  This webpage is intended to keep current regulations, processes and forms accessible and to clarify steps to support all college faculty in their career progression.  Processes are regularly updated. Please let us know if you have questions that are not addressed by these links or if you find information that is not up to date so we can keep these resources as useful as possible for everyone.  Questions and comments can be directed to Michael Renfro, Associate Dean for Faculty Affairs and Facilities and to Callie Viens, Faculty Resource Consultant.

Separate custodial and maintenance teams are assigned across the university by building.   Regular custodial services were decreased in frequency following covid budget cuts.  Read about the frequency of services. If you need to request additional custodial services or address custodial issues, it is recommended to attempt to speak with your custodian directly if possible.  If that does not address the issue, follow up with the custodial supervisor and then, if necessary, the custodial superintendent (contacts below).

For maintenance requests to address a building issue that you would expect to be at no cost to the unit or college (e.g. hallway light), it is recommended to speak with your building’s maintenance workers directly if possible.  Your department’s research facilities manager, or equivalent, may have a relationship with this group that can lead to faster service.  If that is not possible, it is recommended to start by contacting the Maintenance Manager for your area followed by the Maintenance Supervisors as necessary.  You may also submit a work order for maintenance request at https://www.uky.edu/facilities/CPPD/RequestWork or through myUK (Enterprise Services🡪Facilities Management).  You can leave the account number blank for these requests initially.  This form will create a formal work order.  In practice, informal discussions with the maintenance team are often more productive while the work order may be necessary when that does not lead to timely action.

For emergencies, please call 859-257-2830 and follow up with the maintenance manager and supervisor.  Do not rely on the work order form for issues that require immediate attention.

For College of Engineering buildings the maintenance area and custodial areas and related contacts are:

Projects to improve or renovate space in the units and college are assigned to either the Capital Project Management (CPM) or Facilities Maintenance Campus (FMC) team.  CPM handles projects with scope over $1M and FMC handles projects under $1M.  For projects under $1M, project requests are initiated at:  https://www.uky.edu/facilities/facilities-project-management 

The project initiation form must include a cost center to generate an estimate on the project.

Policy on Signage in Buildings

Additional Facilities Contacts

• Grounds maintenance requests: 859-257-3105 or PPDgrounds@uky.edu

• Snow removal requests: SNOW@uky.edu

• HVAC requests: Contact the Delta Room at 859-257-8500